Importing data: Microsoft OUTLOOK

  • Click on File and New. Select Folder.
  • Give the folder a name. Example: List.
  • Where it says Folder Contains, select Contact Items.
  • Where it says Select where to place the folder, select Contacts and hit OK.
  • Now click on File and choose Import and Export…
  • This will bring up an Import and Export Wizard.
  • Select Import from another program or file. Click Next.
  • In the Import a File: box select Comma Separated Values (Windows) and click Next.
  • Now you will need to select your file. Click on Browse…
  • In the Look In: box go to either the Floppy (A:\) drive or the directory on your hard drive that you saved the file to.
  • In the Files of Type: box choose Comma Separated Values (Windows).
  • Locate your file and double click on it.
  • In the box under Options, select whether or not you want duplicates and click Next.
  • Now you will need to highlight the folder that you just created and click Next.
  • In the next window you will need to click on the box that appears under The following actions will be performed:. This will place a check mark in the box.
  • Now click on Map Custom Fields…
  • The From: box will contain the fields in your import file. Note: If your file has a header record, put a check mark in the box that says First record contains field names.
  • Click on the fist field from your file and drag it to the corresponding field in Microsoft Outlook.
  • Do this for all of the fields in your import file. Note: If the field in outlook has a + next to it, you can click the + and it will bring down the rest of the fields in that category.
  • The following import fields will need to be matched up with the following Outlook fields:
    Import Field

    Name
    First Name
    Last Name
    Company (Business Name)
    Title
    Address (Business)
    City (Business)
    State (Business)
    Zip Code (Business)
    Phone (Business)
    Fax (Business)

    		 Outlook Field

    — Name
    — First Name
    — Last Name
    — Company
    — Job Title (Not Contact Title)
    — Business Address: Business Street
    — Business Address: Business City
    — Business Address: Business State
    — Business Address: Business Zip Code
    — Business Address: Business Phone
    — Business Address: Business Fax
  • After all the fields in the import file have been matched up with the fields in Outlook, click on OK. Then click on Finish.
  • Outlook will now import your records into the folder you created in Steps 1-4.

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