To bring your list data into your MS Outlook
Contacts folder:
- Click on File and New.
Select Folder.
- Give the folder a name. Example:
List.
- Where it says Folder Contains,
select Contact Items.
- Where it says Select where to place
the folder, select Contacts and
hit OK.
- Now click on File and choose
Import and Export…
- This will bring up an Import and
Export Wizard.
- Select Import from another program or
file. Click Next.
- In the Import a File: box select
Comma Separated Values (Windows) and
click Next.
- Now you will need to select your file.
Click on Browse…
- In the Look In: box go to either
the Floppy (A:\) drive or the directory on
your hard drive that you saved the file to.
- In the Files of Type: box choose
Comma Separated Values (Windows).
- Locate your file and double click on it.
- In the box under Options, select
whether or not you want duplicates and click
Next.
- Now you will need to highlight the
folder that you just created and click
Next.
- In the next window you will need to
click on the box that appears under The
following actions will be performed:.
This will place a check mark in the box.
- Now click on Map Custom Fields…
- The From: box will contain the
fields in your import file. Note: If
your file has a header record, put a check
mark in the box that says First record
contains field names.
- Click on the fist field from your file
and drag it to the corresponding field in
Microsoft Outlook.
- Do this for all of the fields in your
import file. Note: If the field in outlook
has a + next to it, you can click the + and
it will bring down the rest of the fields in
that category.
- The following import fields will need to
be matched up with the following Outlook
fields:
| Import Field |
Outlook Field |
| Name |
--- Name |
| First Name |
--- Name: First Name |
| Last Name |
--- Name: Last Name |
| Company (Business Name) |
--- Company |
| Title |
--- Job Title (not Contact
Title) |
| Address (Business) |
--- Business Address: Business
Street |
| City (Business) |
--- Business Address: Business
City |
| State (Business) |
--- Business Address: Business
State |
| Zip Code (Business) |
--- Business Address: Business
Postal Code |
| Phone (Business) |
--- Business Address: Business
Phone |
| Fax (Business) |
--- Business Address: Business
Fax |
- After all the fields in the import file
have been matched up with the fields in
Outlook, click on OK. Then click on
Finish.
- Outlook will now import your records
into the folder you created in Steps 1-4.
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